1) LOCAL TRAVEL FORM - This is used to report local travel within our school district. This form should indicate dates, destination, reason or purpose of travel, mileage, account number, claimant signature, and approval of the school/department head. This travel form should be submitted on a monthly basis to accounts payable.
2) CONFERENCE EXPENSE FORM - This is used for reimbursement of expenses related to out of district travel for conferences, seminars, etc.. This form should indicate destination, departure date, departure time, return date, return time, expenses related to meals, lodging, registration, and mileage. Appropriate receipts, signatures, and account numbers are required.Georgetown County School District reimburses mileage at a rate of .445 per mile.
Please be reminded if the school principal or department head is seeking reimbursement personally, the travel form should first be forwarded to their immediate supervisor for approval.
Mileage is reimbursed from your home or work, whichever is closer to your destination.
Any expenses involving out of state travel must first be approved by Dr. Dozier prior to the expenses being incurred.
MISCELLANEOUS EXPENSE REPORT
which is to be used for the purpose of reimbursing individuals who have paid out of pocket for school/department supplies. Please attach receipt documentation and complete the form in its entirety.
FORM W-9 GUIDELINES
Internal Revenue Service regulations require that payments to non-corporate entities for services performed in the course of a trade or business be reported on Form 1099. In order to prepare for this reporting process, we need a Form W-9 completed for each vendor to whom this applies.
A Form W-9 must be on file with the Business Office for anyone performing a service at your school in order for payment to be made. This includes, but is not limited to, consultants, artists, other contracted services (painting, etc.) and athletic officials.
At the time an engagement is made, a Form W-9 should be completed by any vendor who has not previously completed one. This form should then be attached to a payee or invoice upon completion of services and forwarded to Accounts Payable for payment to be made. Failure to remit a signed and completed W-9 to Business Services will result in delayed payment and/or 28% federal income tax backup withholding deducted from payment to the vendor.